Interagency Committee on Administrative Rules (ICAR)
Establishing language and legislative charge: 3. V.S.A. § 820
Meeting Agendas and Minutes
General information:
- Administrative Procedures Act (APA) and the Office of the Secretary of State
- Forms for Submitting Administrative Rules Please note that the Secretary of State no longer accepts out of date forms (last version: November 1, 2021). They request that the most recent forms for filing Administrative Rules be used from their website at https://sos.vermont.gov/secretary-of-state-services/apa-rules/apa-forms/.
- ICAR typically meets the 2nd Monday of every month. The location will be noted on the agenda.
- Physical meeting location suspended until January 15, 2023 due to Open Meeting Law temporary provisions.
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Meetings currently scheduled throughout 2022 are listed below and will be held virtually via Microsoft Teams. Unless noted otherwise on the agenda, click here to join the meeting for full meeting audio and visual. If you require a call-in option to participate (e.g., computer does not have a microphone), dial 802-828-7667 and enter Phone Conference ID: 114 423 325#.
- Meetings are posted on the Department of Libraries website and named 'Interagency of Administrative Rules (ICAR) - Agency of Administration' or 'Agency of Administration'.
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Please reference 3 V.S.A. § 801 for definitions. Please be sure proposed rules are signed by the appropriate "Appointing authority", as stated in #11:
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(11) "Adopting authority" means, for agencies which are attached to the Agencies of Administration, of Development and Community Affairs, of Natural Resources, of Human Services, and of Transportation, or any of their components, the secretaries of those agencies; for agencies attached to other departments or any of their components, the commissioners of those departments; and for other agencies, the chief officer of the agency. However, for the procedural rules of boards with quasi-judicial powers, for the Transportation Board, for the Vermont Veterans' Memorial Cemetery Advisory Board, and for the Fish and Wildlife Board, the chair or executive secretary of the board shall be the adopting authority. The Secretary of State shall be the adopting authority for the Office of Professional Regulation.
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Proposed Rules can be sent electronically:
- Before proposed rules can be submitted to ICAR, they must be sent to the appropriate agency/department's Governor's liaison, as well as other agencies and departments affected by the proposed rule.
- One complete, combined PDF for each proposed rule needs to be emailed at least 10 business days prior to the meeting.
- List of names and contact information including email address and Agency/Department of all who plan on attending the meeting and indicate those who would like to attend in person.
- Please email proposed rule(s) and contact information to the Office of the Secretary of Administration to Melissa Mazza-Paquette (melissa.mazza-paquette@vermont.gov).
After the ICAR meeting:
- Draft minutes will be posted within five days after the meeting. They will be emailed to ICAR members, the Secretary of State's office, and those who provided their name and email address to the Secretary of Administration's office prior to the meeting. The draft minutes will be posted here. Once the draft minutes are voted on at the following ICAR meeting, the draft will be replaced with the final approved minutes.
- You may use the cover page of the minutes, along with your prospective proposed rule recommendation page(s) from the minutes in the filing for the Secretary of State's office. This will satisfy the documentation necessary to move the rule forward when filing with LCAR (i.e. the "ICAR Approval Letter or Memo" required).
Current list of ICAR members:
- Sean Brown, Agency of Administration, CHAIR
- Diane Sherman, Department of Financial Regulation
- Jared Adler, Department of Labor
- Brendan Atwood, Agency of Human Services
- Diane Bothfeld, Agency of Agriculture
- John Kessler, Agency of Commerce & Community Development
- Jennifer Mojo, Agency of Natural Resources
- Donna Russo-Savage, Agency of Education
- Michael Obuchowski, Agency of Transportation
ICAR Meetings
Please note meeting dates and times are subject to change.
2023 ICAR Meetings
Monday, January 9, 2023, 2:00 PM: Agenda
Monday, February 13, 2023, 2:00 PM
Monday, March 13, 2023, 2:00 PM
Monday, April 10, 2023, 2:00 PM
Monday, May 8, 2023, 2:00 PM
Monday, June 12, 2023, 2:00 PM
Monday, July 10, 2023, 2:00 PM
Monday, August 14, 2023, 2:00 PM
Monday, September 11, 2023, 2:00 PM
Monday, October 9, 2023, 2:00 PM
Monday, November 13, 2023, 2:00 PM
Monday, December 11, 2023, 2:00 PM
2022 ICAR Meetings
Wednesday, 01/12/22, 1:00 PM: Agenda, Minutes
Monday, 02/14/22, 2:00 PM: Cancelled
Monday, 03/14/22, 2:00 PM: Agenda, Minutes
Tuesday, 3/29/22, 2:00 PM Speical Meeting: Agenda, Minutes
Monday, 04/11/22, 2:00 PM: Agenda, Minutes
Monday, 05/09/22, 2:00 PM: Agenda, Minutes
Monday, 06/13/22, 2:00 PM: Agenda, Minutes
Monday, 07/11/22, 2:00 PM: Agenda, Minutes
Wednesday, 7/20/22, 2:00 PM Special Meeting: Cancelled
Monday, 08/08/22, 2:00 PM: Agenda, Minutes
Monday, 09/12/22, 2:00 PM: Agenda, Minutes
Monday, 10/10/22, 2:00 PM: Agenda, Minutes
Monday, 11/14/22, 2:00 PM: Agenda, Minutes
Monday, 12/12/22, 2:00 PM: Agenda, Minutes
2021 ICAR Meetings
Monday, January 11, 2021: Cancelled
Monday, February 8, 2021: Agenda, Minutes
Monday, March 8, 2021: Agenda, Minutes
Monday, April 12, 2021: Agenda, Minutes
Monday, May 10, 2021: Agenda, Minutes
Monday, June 14, 2021: Agenda, Minutes
Monday, July 12, 2021: Agenda, Minutes
Wednesday, July 14, 2021 - Review of ICAR Forms: Agenda, Minutes
Tuesday, August 17, 2021 3:00 PM: Agenda, Minutes
Tuesday, September 7, 2021 - Review of APA Forms for Suggested Changes 11:00 AM: Agenda, Minutes
Wednesday, September 8, 2021 3:00 PM (rescheduled from 9/13): Agenda, Minutes
Monday, October 11, 2021: Agenda, Minutes
Monday, November 15, 2021 3:00 PM (rescheduled from 11/8): Agenda, Minutes
Monday, December 15, 2021 1:00 PM (rescheduled from 12/13): Agenda, Minutes
2020 ICAR Meetings
Monday, January 13, 2020: Agenda, Minutes
Monday, February 10, 2020: Agenda, Minutes
Monday, March 9, 2020: Agenda, Minutes
Monday, April 13, 2020: CANCELLED
Monday, May 11, 2020: Agenda, Minutes
Monday, June 8, 2020: Agenda, Minutes
Monday, July 13, 2020: Agenda, Minutes
Monday, August 10, 2020: Agenda, Minutes
Monday, September 14, 2020: Agenda, Minutes
Friday, October 9, 2020 Agenda: CANCELLED
Monday, November 9, 2020: Agenda, Minutes
Monday, December 14, 2020: Agenda, Minutes
2019 ICAR Meetings
Monday, January 14, 2019: Agenda, Minutes
Monday, February 11, 2019: Agenda, Minutes
Monday, March 11, 2019: Agenda, Minutes
Monday, April 8, 2019: Agenda, Minutes
Monday, May 13, 2019: Agenda, Minutes
Monday, June 10, 2019: Cancelled
Monday, July 8, 2019: Agenda, Minutes
Friday, August 9, 2019: Agenda, Minutes
Monday, September 9, 2019: Agenda, Minutes
Monday, October 14, 2019: Agenda, Minutes
Wednesday, November 13, 2019: Agenda, Minutes
Monday, December 9, 2019: Agenda, Minutes
2018 ICAR Meetings
January 8, 2018: Agenda, Minutes
February 12, 2018: Agenda, Minutes
March 19, 2018: Agenda, Minutes
April 9, 2018: Agenda, Minutes
April 12, 2018: Agenda, Minutes
June 18, 2018: Agenda, Minutes
August 13, 2018: Agenda, Minutes
September 10, 2018: Agenda, Minutes
October 8, 2018: Canceled
November 19, 2018: Agenda, Minutes
December 10, 2018: Agenda, Minutes
2017 ICAR Meetings
December 11, 2017: Agenda, Minutes
November 13, 2017: Agenda, Minutes
October 9, 2017: Agenda, Minutes
September 11, 2017: Agenda, Minutes
August 14, 2017: Agenda, Minutes