Interagency Committee on Administrative Rules (ICAR)

Establishing language and legislative charge:  3. V.S.A. § 820 

Meeting Agendas and Minutes
​General information:
  • Administrative Procedures Act (APA) and the Office of the Secretary of State
  • Forms for Submitting Administrative Rules Please note that the Secretary of State no longer accepts out of date forms (last version: November 1, 2021). They request that the most recent forms for filing Administrative Rules be used from their website at https://sos.vermont.gov/secretary-of-state-services/apa-rules/apa-forms/
  • ICAR typically meets the 2nd Monday of every month. The location will be noted on the agenda.
    • Physical meeting location suspended until January 15, 2023 due to Open Meeting Law temporary provisions.
    • Meetings currently scheduled throughout 2022 are listed below and will be held virtually via Microsoft Teams. Unless noted otherwise on the agenda, click here to join the meeting for full meeting audio and visual. If you require a call-in option to participate (e.g., computer does not have a microphone), dial 802-828-7667 and enter Phone Conference ID: 114 423 325#.

  • Meetings are posted on the Department of Libraries website and named 'Interagency of Administrative Rules (ICAR) - Agency of Administration' or 'Agency of Administration'.
  • Please reference 3 V.S.A. § 801 for definitions. Please be sure proposed rules are signed by the appropriate "Appointing authority", as stated in #11:

    • (11) "Adopting authority" means, for agencies which are attached to the Agencies of Administration, of Development and Community Affairs, of Natural Resources, of Human Services, and of Transportation, or any of their components, the secretaries of those agencies; for agencies attached to other departments or any of their components, the commissioners of those departments; and for other agencies, the chief officer of the agency. However, for the procedural rules of boards with quasi-judicial powers, for the Transportation Board, for the Vermont Veterans' Memorial Cemetery Advisory Board, and for the Fish and Wildlife Board, the chair or executive secretary of the board shall be the adopting authority. The Secretary of State shall be the adopting authority for the Office of Professional Regulation.

Proposed Rules can be sent electronically:
  • Before proposed rules can be submitted to ICAR, they must be sent to the appropriate agency/department's Governor's liason, as well as other agencies and departments affected by the proposed rule.
  • One complete, combined PDF for each proposed rule needs to be emailed at least 10 business days prior to the meeting. 
  • List of names and contact information including email address and Agency/Department of all who plan on attending the meeting and indicate those who would like to attend in person. 
  • Please email proposed rule(s) and contact information to the Office of the Secretary of Administration to Melissa Mazza-Paquette (melissa.mazza-paquette@vermont.gov).
After the ICAR meeting:
  • Draft minutes will be posted within five days after the meeting. They will be emailed to ICAR members, the Secretary of State's office, and those who provided their name and email address to the Secretary of Administration's office prior to the meeting. The draft minutes will be posted here. Once the draft minutes are voted on at the following ICAR meeting, the draft will be replaced with the final approved minutes. 
  • You may use the cover page of the minutes, along with your prospective proposed rule recommendation page(s) from the minutes in the filing for the Secretary of State's office. This will satisfy the documentation necessary to move the rule forward when filing with LCAR (i.e. the "ICAR Approval Letter or Memo" required).

Current list of ICAR members:

  • Douglas Farnham, Agency of Administration, CHAIR
  • Diane Sherman, Department of Financial Regulation
  • Jared Adler, Department of Labor
  • Brendan Atwood, Agency of Human Services
  • Diane Bothfeld, Agency of Agriculture
  • John Kessler, Agency of Commerce & Community Development
  • Jennifer Mojo, Agency of Natural Resources
  • Donna Russo-Savage, Agency of Education
  • Michael Obuchowski, Agency of Transportation

ICAR Meetings

Please note meeting dates and times are subject to change.

2022 ICAR Meetings

Wednesday, 01/12/22, 1:00 PM: Agenda, Minutes

Monday, 02/14/22, 2:00 PM: Cancelled

Monday, 03/14/22, 2:00 PM: Agenda, Minutes

Tuesday, 3/29/22, 2:00 PM Speical Meeting: Agenda, Minutes

Monday, 04/11/22, 2:00 PM: Agenda, Minutes

Monday, 05/09/22, 2:00 PM: Agenda, Minutes

Monday, 06/13/22, 2:00 PM: Agenda, Minutes

Monday, 07/11/22, 2:00 PM: Agenda, Minutes

Monday, 08/08/22, 2:00 PM: Agenda, Minutes

Monday, 09/12/22, 2:00 PM: Agenda, Minutes

Monday, 10/10/22, 2:00 PM: Agenda, Minutes

Monday, 11/14/22, 2:00 PM: Agenda, Minutes

Monday, 12/12/22, 2:00 PM: Agenda, Minutes

2021 ICAR Meetings

Monday, January 11, 2021: Cancelled

Monday, February 8, 2021: AgendaMinutes

Monday, March 8, 2021: AgendaMinutes

Monday, April 12, 2021: AgendaMinutes

Monday, May 10, 2021: AgendaMinutes

Monday, June 14, 2021: AgendaMinutes

Monday, July 12, 2021: AgendaMinutes

Wednesday, July 14, 2021 - Review of ICAR Forms: AgendaMinutes

Tuesday, August 17, 2021 3:00 PM: AgendaMinutes

Tuesday, September 7, 2021 - Review of APA Forms for Suggested Changes 11:00 AM: AgendaMinutes

Wednesday, September 8, 2021 3:00 PM (rescheduled from 9/13): AgendaMinutes

Monday, October 11, 2021: AgendaMinutes

Monday, November 15, 2021 3:00 PM (rescheduled from 11/8): AgendaMinutes

Monday, December 15, 2021 1:00 PM  (rescheduled from 12/13): AgendaMinutes


Monday, January 13, 2020: AgendaMinutes

Monday, February 10, 2020: AgendaMinutes

Monday, March 9, 2020: AgendaMinutes

Monday, April 13, 2020: CANCELLED

Monday, May 11, 2020: AgendaMinutes

Monday, June 8, 2020: AgendaMinutes

Monday, July 13, 2020: AgendaMinutes

Monday, August 10, 2020: AgendaMinutes

Monday, September 14, 2020: AgendaMinutes

Friday, October 9, 2020 Agenda: CANCELLED 

Monday, November 9, 2020: AgendaMinutes

Monday, December 14, 2020: AgendaMinutes

2019 ICAR Meetings

Monday, January 14, 2019: AgendaMinutes

Monday, February 11, 2019: AgendaMinutes

Monday, March 11, 2019: AgendaMinutes

Monday, April 8, 2019: AgendaMinutes

Monday, May 13, 2019: AgendaMinutes

Monday, June 10, 2019: Cancelled

Monday, July 8, 2019: AgendaMinutes

Friday, August 9, 2019: AgendaMinutes

Monday, September 9, 2019: AgendaMinutes

Monday, October 14, 2019: AgendaMinutes

Wednesday, November 13, 2019: AgendaMinutes

Monday, December 9, 2019: AgendaMinutes

2018 ICAR Meetings

January 8, 2018: AgendaMinutes

February 12, 2018: AgendaMinutes

March 19, 2018: AgendaMinutes

April 9, 2018: AgendaMinutes

April 12, 2018: AgendaMinutes

May 14, 2018: AgendaMinutes

June 18, 2018: AgendaMinutes

July 9, 2018: AgendaMinutes

August 13, 2018: AgendaMinutes

September 10, 2018: AgendaMinutes

October 8, 2018: Canceled

November 19, 2018: AgendaMinutes

December 10, 2018: AgendaMinutes

2017 ICAR Meetings

December 11, 2017: AgendaMinutes

November 13, 2017: AgendaMinutes

October 9, 2017: AgendaMinutes

September 11, 2017: AgendaMinutes

August 14, 2017: AgendaMinutes    

July 28, 2017: AgendaMintues

July 10, 2017: AgendaMinutes