Interagency Committee on Administrative Rules (ICAR)

Establishing language and legislative charge:  3. V.S.A. § 820 

Meeting Agendas and Minutes
​General information:
  • Administrative Procedures Act (APA) and the Office of the Secretary of State
  • Forms for Submitting Administrative Rules Please note that the Secretary of State no longer accepts out of date forms (last version: October 25, 2018). They request that the most recent forms for filing Administrative Rules be used from their website at https://sos.vermont.gov/secretary-of-state-services/apa-rules/apa-forms/.  
  • ICAR typically meets the 2nd Monday of every month at 2:00 p.m. The location will be noted on the agenda.  
  • Meetings are posted on the Libraries website and named 'Interagency of Administrative Rules (ICAR) - Agency of Administration' or 'Agency of Administration'.
  • Please reference 3 V.S.A. § 801 for definitions. Please be sure proposed rules are signed by the appropriate "Appointing authority", as stated in #11:

    • (11) "Adopting authority" means, for agencies which are attached to the Agencies of Administration, of Development and Community Affairs, of Natural Resources, of Human Services, and of Transportation, or any of their components, the secretaries of those agencies; for agencies attached to other departments or any of their components, the commissioners of those departments; and for other agencies, the chief officer of the agency. However, for the procedural rules of boards with quasi-judicial powers, for the Transportation Board, for the Vermont Veterans' Memorial Cemetery Advisory Board, and for the Fish and Wildlife Board, the chair or executive secretary of the board shall be the adopting authority. The Secretary of State shall be the adopting authority for the Office of Professional Regulation.

  • Before proposed rules can be submitted to ICAR, they must be sent to the appropriate agency/department's Governor's liason, as well as other agencies and departments affected by the proposed rule.
Proposed Rules can be sent electronically:
  • One complete, combined PDF for each proposed rule needs to be emailed at least 10 business days prior to the meeting. 
  • List of names and contact information including email address and Agency/Department of all who plan on attending the meeting. 
  • Please email proposed rule(s) and contact information to the Office of the Secretary of Administration to Melissa Mazza-Paquette (melissa.mazza-paquette@vermont.gov).
After the ICAR meeting:
  • Draft minutes will be posted within five days after the meeting. They will be emailed to ICAR members, the Secretary of State's office, and those who provided their name and email address to the Secretary of Administration's office prior to the meeting. The draft minutes will be posted here. Once the draft minutes are voted on at the following ICAR meeting, the draft will be replaced with the final approved minutes. 
  • You may use the cover page of the minutes, along with your prospective proposed rule recommendation page(s) from the minutes in the filing for the Secretary of State's office. This will satisfy the documentation necessary to move the rule forward when filing with LCAR (i.e. the "ICAR Approval Letter or Memo" required).
Current list of ICAR members:
  • Kristin L. Clouser, Agency of Administration, CHAIR
  • Steve Knudson, Department of Financial Regulation
  • Dirk Anderson, Department of Labor
  • Ashley Berliner, Agency of Human Services
  • Diane Bothfeld, Agency of Agriculture
  • John Kessler, Agency of Commerce & Community Development
  • Matthew Langham, Agency of Transportation
  • Jennifer Mojo, Agency of Natural Resources
  • Clare O’Shaughnessy, Agency of Education

ICAR Meetings

Please note meeting dates and times are subject to change.


Monday, January 13, 2020 Agenda

Monday, January 13, 2020 Minutes

Monday, February 10, 2020 Agenda

Monday, February 10, 2020 Minutes

Monday, March 9, 2020 Agenda

Monday, March 9, 2020 Minutes

Monday, April 13, 2020 - CANCELLED

Monday, May 11, 2020 Agenda

Monday, May 11, 2020 Minutes

Monday, June 8, 2020 Agenda

Monday, June 8, 2020 Minutes

Monday, July 13, 2020 Agenda

Monday, July 13, 2020 Minutes

Monday, August 10, 2020 Agenda

Monday, August 10, 2020 Minutes

Monday, September 14, 2020 Agenda

Monday, September 14, 2020 Minutes

Friday, October 9, 2020 Agenda - CANCELLED 

Monday, November 9, 2020 Agenda

Monday, November 9, 2020 Minutes

Monday, December 14, 2020 Agenda

Monday, December 14, 2020 Minutes


  • Monday, January 14, 2019                 Agenda           Minutes
  • Monday, February 11, 2019               Agenda           Minutes
  • Monday, March 11, 2019                     Agenda           Minutes
  • Monday, April 8, 2019                         Agenda           Minutes
  • Monday, May 13, 2019                       Agenda          Minutes
  • Monday, June 10, 2019                       Cancelled
  • Monday, July 8, 2019                           Agenda           Minutes
  • Friday, August 9, 2019                      Agenda           Minutes
  • Monday, September 9, 2019               Agenda           Minutes
  • Monday, October 14, 2019                   Agenda           Minutes
  • Wednesday, November 13, 2019       Agenda           Minutes
  • Monday, December 9, 2019                Agenda           Minutes


  • January 8, 2018               Agenda       Minutes
  • February 12, 2018          Agenda       Minutes
  • March 19, 2018                Agenda       Minutes
  • April 9, 2018                       Agenda       Minutes
  • April 12, 2018                   Agenda      Minutes
  • May 14, 2018                     Agenda       Minutes
  • June 18, 2018                    Agenda       Minutes
  • July 9, 2018                         Agenda       Minutes
  • August 13, 2018               Agenda       Minutes
  • September 10, 2018       Agenda       Minutes
  • October 8, 2018                Canceled
  • November 19, 2018           Agenda       Minutes
  • December 10, 2018         Agenda       Minutes